Avid Software Solutions (I) Pvt. Ltd
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16 May

RFID Library Management Solution

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Though educational institutes are equipped with libraries, most function in the traditional book-keeping system. With expenses of quality books increasing, the library management team is compelled to provide a better security system that efficiently manages library’s activities and contains the possibility of theft effectively.

Using RFID technology, the infrastructure of the library together with its books can be protected from misuse, damage and theft. Such a powerful system itself acts as a strong deterrent against such activities.

RFID tags with memory are embedded to the books and powerful RFID Readers are placed at the doorway of the library. The tag contains related information on book and associates it with the student has taken it along with date & time.

The association is done manually at reception if only books are RFID tagged. But, this is a huge improvement from typing the details painstaking into the computer. All the operator at reception needs to do is to let the RFID Reader read the tagged book and associate it with the student.

But as focus on infrastructure makes more sense in branding of these educational institutes which would like to project a highly sophisticated image we can look forward to more automation. We are witnessing increased use of RFID in student ID cards as it facilitates automatic attendance recording and provides more authenticity.

Integrating the RFID based ID Card with Library Management System leads to a more sophisticated system. The student can simply take a book with him and move out of the library without any human intervention. The RFID Reader strategically placed at the doorway would read the ID Card and tagged book and link them together automatically along with date and time of taking.

Thus, without human involvement a student can enter the library and can leave along with his book without having to undergo any formal procedures. And the process is foolproof which improves accountability as it minimizes shortcomings resulting from manual input.

Avid Software Solutions has implemented Track and Trace Solutions to diverse requirements and our experience is handy in providing you a comprehensive solution that meets all needs – software development, hardware deployment and solution implementation. Alongside we also help in integrating legacy systems which results in use of existing data and proper migration to new system.

Avid’s Library Management System is a product of our commitment to deliver highly innovative Track and Trace Solutions that improvise automatic identification, authentication and data-capture.

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9 May

RFID vs. Barcode: Comparison

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As a company providing track and trace solutions, we often encounter our clients confusing between RFID and Barcode Solutions. Though both are similar technologies, their sophistication differs. And so does their use.

Let us briefly compare these technologies:



Rate of Reading Multiple tags can be read simultaneously Can be read one at a time only.
Line of Sight As long as items are in read range, this is not required Required, also the items need to be oriented well to be read.
Human Involvement Automated system. Least involvement Requires large number of humans to manually scan each tag.
Read/ Write Besides reading, can write info on the chip and modify it. Only reading enabled.
Durability Can be internally placed, and weather resistant tags can be made Delicate. Small damage could deactivate it
Security Hard to duplicate. Data is protected by encryption, password or can be deleted permanently. Easier to reproduce.
Event Trigger Capable of triggering events automatically upon reception of signal. Not possible.


One can observe that technologically, RFID is superior. However, that shouldn’t be interpreted to mean that RFID is better than Barcode in all business circumstances.

In fact, Avid Software Solutions studies the exact requirement of clients and after analyzing them only, it recommends either of the technologies.

For small retailers or those with limited budget, barcode functions equally well. Certain businesses are low-scale but labour intensive. Such businesses could employ their existing staff’s skills in manually scanning items.

RFID though superior isn’t required in all circumstances. Just like you don’t need a helicopter to reach your office few miles away! So depending your specific requirements, a Barcode Solution is effective especially when there are budgetary concerns.


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3 May

Store Management through RFID Solution

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In manufacturing units it’s common to see workers using specialized tools and equipments to perform their daily responsibilities. However, as the tools & equipment are getting costlier their management poses a serious concern to the company.

Each worker collects his tools from store to start working and deposits them back to the store while leaving for the day. Misplacement, theft, damage and a host of other concerns make it indispensible for the company to organize their store through a more modern technique.

Traditional methods of tracking and tracing tools are ill-equipped to deal with the dynamics of fast-changing industrial atmosphere. Today, when we have 24 hours working units, it’s only logical that a 24 hour access to workers should also be provided. Without human involvement (through an operator etc.) it’s necessary to provide 24 hour tools access to workers while recording the transactions at the same time.

Equip workers with RFID based ID cards and access to storeroom is enabled only to the authorized. Also, all the tools are RFID tagged. The readers placed at the storeroom gate/door identify the personnel and also the tools that he picks up from the storeroom. The two are linked together and therefore the personnel are accountable for the tools until he returns them. At the end of one’s working hours, the worker deposits his tools and this movement is noted by the reader at the gate. Once returned, that worker is no longer associated with those tools.

To tackle the problem of tagging certain items that are difficult to tag, we could use a package that’s tagged. The tools can be collected in the package (bag) and they are already enlisted in the software. So when the package movement is detected, the tools inside are known too.

The advantages from using this solution are numerous. The human resource to manage the tools distribution & collection process is unnecessary. The workers show greater commitment to handover their tools back at the end of day as they can be held accountable for any subsequent loss. Searching for misplaced assets is all the more simpler due to the weeding technique of the RFID Reader where the reader its fed with missing RFID tag data and it keeps searching till the match is found.

Avid Software Solutions is fully-equipped to track and trace your tools/equipment using RFID technology. We have a dedicated software development wing that deals with customizing this solution to meet your specific requirements. Our solution helps you be firmly in control of the tools-movement in your plant, overcome budgetary concerns and streamline operations.

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